Cloud Storage for Nonprofits and Charities — Manage Donations and Data with RcloneView
Nonprofits hold critical data — donor records, grant applications, volunteer information — that deserves the same protection as any enterprise, on a budget that demands smarter tools.
Nonprofits and charities operate under real constraints: limited IT budgets, small teams wearing multiple hats, and a genuine obligation to protect the data of donors, volunteers, and beneficiaries. At the same time, the stakes for data loss are high — lost donor records, deleted grant applications, or corrupted volunteer databases can set an organization back months. RcloneView provides a practical multi-cloud strategy that uses providers nonprofits often already have access to, without requiring technical expertise beyond the initial setup.
Manage & Sync All Clouds in One Place
RcloneView is a cross-platform GUI for rclone. Compare folders, transfer or sync files, and automate multi-cloud workflows with a clean, visual interface.
- One-click jobs: Copy · Sync · Compare
- Schedulers & history for reliable automation
- Works with Google Drive, OneDrive, Dropbox, S3, WebDAV, SFTP and more
Free core features. Plus automations available.
Common Cloud Services Nonprofits Already Use
Many nonprofits qualify for Google for Nonprofits, which provides Google Workspace (including Google Drive with significant storage) at no charge. Microsoft also offers discounted or donated Office 365 licenses through TechSoup, which includes OneDrive storage. These two services together often cover active document collaboration and file sharing needs.
The gap is usually long-term, inexpensive archival storage — where Backblaze B2 excels at a fraction of Google Cloud or Microsoft Azure prices. RcloneView connects all three providers simultaneously.
Protecting Donor and Grant Records
Donor records, grant applications, and financial documents are irreplaceable. A practical backup architecture for a nonprofit:
- Google Drive: active working documents, shared team files, grant drafts
- OneDrive: department-specific files, board documents
- Backblaze B2: long-term archival backup of both Google Drive and OneDrive
In RcloneView, set up two sync jobs: one from Google Drive to a Backblaze B2 bucket, and another from OneDrive to a separate B2 bucket (or folder prefix). With a PLUS license, schedule both jobs nightly. This gives you an offsite, vendor-diversified backup of all critical records.
Managing Volunteer and Program Data
Program teams often generate large volumes of data — event photos, training materials, intake forms, and reports. These files live in Google Drive initially but need structured archiving over time. RcloneView's Folder Compare helps staff identify what's been archived and what still needs to move, without needing IT support for every review.
Staff can browse multiple cloud accounts through RcloneView's File Explorer, copy files between services, and verify transfers — all without touching the command line. The Job History provides a simple audit trail that an executive director or auditor can review.
Recommended Nonprofit Cloud Strategy
- Active tier: Google Drive (via nonprofit grant) for live documents and collaboration
- Secondary tier: OneDrive (via TechSoup Microsoft donation) for departmental file sets
- Archival tier: Backblaze B2 for automated nightly backups of both active tiers
RcloneView connects all three with no subscription cost beyond the PLUS license fee for scheduling. The embedded rclone binary means no separate software to install or license.
For sensitivity-conscious data, RcloneView also supports Crypt remotes — a virtual remote layered on top of any real remote that encrypts all data before upload. Grant applications, donor financial data, and personally identifiable information can be stored encrypted in B2 with keys held only by the organization.
Getting Started
- Download RcloneView from rcloneview.com.
- Connect your existing Google Drive and OneDrive accounts via OAuth in Remote Manager.
- Create a Backblaze B2 remote using Application Key credentials.
- Set up nightly sync jobs from both active tiers to B2 for automated archival backup.
RcloneView gives nonprofits enterprise-grade data protection with tools and pricing that fit the sector's budget reality.
Related Guides:
- Cloud Storage for Healthcare and HIPAA Compliance
- Automate Daily Cloud Backups with RcloneView
- Cloud Backup Strategy for Law Firms
Supported Cloud Providers
