How to Migrate from Box to SharePoint or OneDrive — Enterprise Cloud Migration with RcloneView
Your company has decided to consolidate on Microsoft 365. Step one: migrate all those files from Box to SharePoint and OneDrive. Step two: don't lose anything in the process.
Box has been a staple for enterprise file sharing, but many organizations are consolidating their cloud ecosystems around Microsoft 365. Migrating from Box to SharePoint Online or OneDrive for Business is a significant project — especially when you're dealing with years of accumulated data, complex folder structures, and shared workspaces. RcloneView makes this manageable.
Manage & Sync All Clouds in One Place
RcloneView is a cross-platform GUI for rclone. Compare folders, transfer or sync files, and automate multi-cloud workflows with a clean, visual interface.
- One-click jobs: Copy · Sync · Compare
- Schedulers & history for reliable automation
- Works with Google Drive, OneDrive, Dropbox, S3, WebDAV, SFTP and more
Free core features. Plus automations available.
Migration Planning
Assess your Box environment
Before migrating, inventory what you have:
- Personal folders → Migrate to individual OneDrive accounts.
- Shared folders/workspaces → Migrate to SharePoint document libraries.
- Archived data → Consider moving to cheaper storage (S3, B2) instead of SharePoint.
- Total data volume — Determines timeline and approach.
Destination mapping
| Box Source | Microsoft 365 Destination |
|---|---|
| My Files | OneDrive for Business |
| Shared Folders | SharePoint Team Sites |
| Department Folders | SharePoint Document Libraries |
| Archive/Cold Data | OneDrive or Azure Blob Storage |
Step-by-Step Migration
1) Add Box and Microsoft remotes
Connect both services in RcloneView:
For SharePoint, add it as a OneDrive Business remote and specify the SharePoint site URL.
2) Browse and compare
Open Box on the left and SharePoint/OneDrive on the right:
3) Transfer in phases
Don't try to migrate everything at once. Prioritize:
Phase 1: Active projects — Files people need daily. Phase 2: Shared workspaces — Team folders and collaboration spaces. Phase 3: Archive — Old projects and historical data.
4) Run Copy jobs
Create Copy jobs for each phase:
5) Verify each phase
After each phase, compare source and destination:
Handling Limitations
File name restrictions
SharePoint/OneDrive has stricter naming rules than Box:
- Characters not allowed:
" * : < > ? / \ | - File names can't start or end with spaces.
- Maximum path length: 400 characters.
Rclone automatically handles many of these conversions during transfer.
Box Notes
Box Notes are proprietary and don't have a direct equivalent in Microsoft 365. They'll need to be exported as PDFs or copied manually into OneNote/Word.
Permissions and sharing
RcloneView transfers files but not sharing permissions. After migration, you'll need to set up sharing on SharePoint/OneDrive. Plan this as a separate step.
Rate limits
Both Box and SharePoint have API rate limits:
- Box: Varies by plan (typically 10–20 requests/second).
- SharePoint: Microsoft throttles based on usage patterns.
RcloneView respects these limits. For large migrations, schedule transfers during off-hours and use retry (v1.3).
Keep Box and SharePoint in Sync During Transition
Not everyone will switch on the same day. Schedule syncs to keep both platforms current:
This gives your team time to transition gradually without data gaps.
Monitor Large Transfers
Enterprise migrations involve terabytes. Monitor progress:
Batch Jobs for Migration Workflow
Use v1.3 Batch Jobs to automate the entire migration sequence:
- Copy Box → SharePoint (active projects).
- Copy Box → OneDrive (personal files).
- Compare Box vs SharePoint to verify.
- Send Slack notification when complete.
Post-Migration
- Verify all files — Run a final Folder Comparison.
- Set up SharePoint permissions — Recreate sharing structures.
- Train your team — Help users find their files in the new location.
- Monitor for 30 days — Keep Box active as a fallback.
- Decommission Box — Cancel after confirming everything is stable.
Getting Started
- Download RcloneView from rcloneview.com.
- Add Box and SharePoint/OneDrive as remotes.
- Plan your migration phases.
- Run Copy jobs for each phase.
- Verify with Folder Comparison after each phase.
- Schedule syncs during the transition period.
Enterprise migration doesn't have to mean enterprise complexity.
Related Guides:
Supported Cloud Providers
